With increasing regulatory focus on internal governance, many organisations are implementing due diligence checks not just on clients and third parties - but also on their employees. From background screening to document checks and ongoing monitoring, employee screening is becoming a key requirement.
KYC Portal CLM offers a powerful, configurable solution to meet these obligations through its Programme functionality - enabling organisations to build dedicated compliance processes for specific stakeholder types, including employees.
What Is a Programme in KYC Portal CLM?
A
Programme in KYC Portal CLM is a self-contained compliance framework, fully managed and configured by your team. A process that allows you to run
independent due diligence processes on different subjects such as employees, clients or suppliers.
Each Programme allows you to:
• Define a completely separate workflow and risk assessment model,
• Tailor document requirements,
• Integrate with screening providers,
• And manage a distinct stakeholder lifecycle.
For employee onboarding and monitoring, this means your organisation can set up a bespoke Programme entirely focused on internal staff - whether for new hires, contractors, senior management or employees in sensitive roles.
Customisable Employee Onboarding and Risk Assessment
Using KYC Portal’s no-code Programme capability, you can create a dedicated employee compliance framework, including:
• Role-based onboarding flows that adapt based on department, seniority, or jurisdiction.
• Dynamic risk scoring based on configurable rules such as job role, country of residence, previous experience or exposure to sensitive functions.
• Separate data types and permissions, ensuring HR and compliance teams only access relevant data.
This approach ensures that employee onboarding and monitoring is fully aligned with internal governance policies and due diligence requirements, without overlapping or interfering with other workflows.
Integration with Third-Party Screening Providers
In many sectors and jurisdictions, it is mandatory to conduct initial and ongoing screening of employees, particularly those in regulated functions. Within the Employee Programme, KYC Portal CLM supports full integration with your existing screening provider, allowing you to:
• Trigger automated background checks as soon as a new employee record is created.
• Enable real-time monitoring with alerts for new matches or adverse changes.
• Log every screening action with a full audit trail for accountability and reporting.
This ensures continuous compliance while significantly reducing manual effort.
Structured Document Collection and Expiry Monitoring
Every Programme in KYC Portal allows for granular control over the documentation required per stakeholder. In the case of employees, this means you can:
• Define mandatory and optional documents based on employee type or role.
• Automate document expiry tracking, ensuring that critical documentation like certifications, ID cards and legal declarations remain valid.
• Empower employees via a secure self-service portal to submit or update their documents digitally.
This reduces administrative workload while keeping your employee records up to date and compliant.
Why Use a Programme for Employees?
There are several benefits to setting up a dedicated employee onboarding Programme in KYC Portal CLM:
• Regulatory Compliance: Meet country-specific requirements for employee screening and monitoring.
• Separation of Concerns: Keep employee processes distinct from client KYC and third-party due diligence.
• Enhanced Risk Management: Build your own risk model to flag potential issues before they escalate.
• Audit Readiness: Maintain a clean, reportable audit trail for all employee-related compliance activities.
• Operational Efficiency: Reduce manual processes through automation, integrations, and secure self-servicing.
As regulatory expectations around internal compliance continue to grow, managing employee onboarding and ongoing due diligence through a dedicated Programme in KYC Portal CLM is a smart, scalable and secure solution.
This process can be serviced through the various editions of KYC Portal that we offer. Those companies that already use KYC Portal for other counterparts would simply require creating a new programme.
Those companies that wish to purchase an edition of KYC Portal purely for this function can do so by deciding if they would like the
On-Premise or SaaS Edition. This would be an ideal option if there is a large user based or else the aim is to expand the function of KYCP to other counterparts.
If you are only interested in having an Employee Screening and alerting, we would recommend having a programme within our
Managed Service Edition of KYCP. This will give you the full functionality of our product at a reduced cost.
If you’re looking to future-proof your organisation’s internal compliance processes,
contact us to learn how KYC Portal CLM can help you build and maintain a fully compliant employee onboarding and monitoring Programme and
book in your live product demo today.